Collection Development Policy
Objective of Collection Development
The Bernice Nachman Marlowe Library and the Laura Bush Library , collectively referred to as the American University of Afghanistan libraries, provide library facilities, services, and materials to its students, faculty, and staff. Services include access to a growing and professionally managed collection, which is developed primarily to support the current and anticipated instructional, research and affiliated programs of the University. The main function of the collection development policy is to guide the systematic selection of the world’s recorded knowledge that will result in a total, coordinated information resource for the AUAF Libraries.
Collection development goals at the Libraries are focused primarily on the needs of the campus academic community. The goal is to identify information pertinent to existing research, instructional and institutional programs at AUAF, and to acquire and preserve selected materials at levels appropriate to the scope and depth of these programs. The AUAF Libraries attempt to provide the right information for the right reader at the right time. This policy is also intended to be flexible enough to reflect changes and trends in the University’s programs.
Fundamental Intellectual Freedom
According to AUAF’s policy, Statement of Academic Freedom, the AUAF Libraries adhere to the American Library Association’s Library Bill of Rights when selecting materials. These principles of intellectual freedom prohibit collection development librarians from making selection decisions based on political, religious or personal biases.
Collection Development Principles
The AUAF Libraries collections will contain various opinions on a wide range of important, complicated, and controversial subjects. Grounds for selection will include factual accuracy, responsibility of opinion, relevancy to AUAF, and significance of subject.
All Library patrons, including students, are invited to request acquisition of specific titles or works on certain subjects. They may use the library suggestion box, leave a request on the library website, or e-mail the titles to the library director. Faculty members are especially encouraged to recommend and to request the acquisition of specific titles. Close and fruitful cooperation between faculty and Library collection development staff is necessary for quality selections that will support the student and faculty experience at AUAF.
Librarians will attempt to maintain open communications with the teaching faculty and academic department to ensure appropriateness of selected material, and to anticipate and prepare for departmental needs. Every teaching faculty member is considered to be an integral part of the collection development team.
Materials that meet the instructional and research needs of the AUAF community are appropriate for inclusion in the collection. However, pragmatic considerations, such as space, budget, or other limitations made may lead to variations or restrictions of actual acquisitions.
Targeted Acquisition of English-Language Materials about Afghanistan
The American University of Afghanistan has a special and unique responsibility to acquire, circulate and preserve materials in English dealing with all aspects of Afghanistan and Afghan society. All English-language works about Afghanistan are relevant and are suitable for collection. Acquisitions will include, but will not be limited to: culture, politics, art, geography, history, government, etc. Materials in other languages will be accepted and cataloged into the collection upon donation.
Emphasis on E-learning
The AUAF Libraries plan to meet the information needs of faculty, students and staff by providing assistance in an integrated environment of electronic content, tools and services, in addition to maintaining a core collection of traditional monographs. In the future, due partly to budget restrictions and high shipping costs to Afghanistan, collection emphasis will shift from print-based materials to a collection which concentrates on remote access and electronic resources such as databases.
Duplication and Replacement
Materials in most demand by patrons are also the items most likely to be damaged or lost. The collection development policy must make allowance for ordering duplicate/multiple copies as necessary, to accommodate present or future needs. Replacing lost, damaged or stolen works is the responsibility of the collection development librarians who must not only build the collection, but maintain its quality by monitoring the physical condition, availability and use.
In an attempt to build a comprehensive collection, the Library also recognizes the need to compensate for budget constraints by the sharing of resources. Cooperation with other institutions/consortiums will expand the richness and availability of information. The AUAF Libraries will seek to explore, develop and utilize strategies for the sharing of resources in cooperation with other institutions and consortiums.